As remote work is becoming the “new normal” both field workers and those who used to work at offices, are finding themselves in search of the same thing–a way to stay connected while working apart from one another.
With intranet apps, you can send files, share knowledge, update employees, and communicate with colleagues, all from afar.
So if you’re in search of an organized hub where you can do all of this with ease, check out these top 13 best company intranet apps to manage your employees from anywhere and on the go.
Our Top Picks
1. Connecteam – Best all-in-one intranet app for remote teams.
2. Simpplr – Good for integrating with cloud-based platforms.
3. Talkspirit – Good for project managers who are looking for collaboration tools.
Remote work can be done well when communication is made easy.
What to look for in an Intranet App?
Company intranet apps should increase productivity and bring employees together, without taxing too much time from your day. Moving forward, you’ll want to pay attention to a few key elements that can really make what you pay for worth it:
- Communication: fully loaded with tools to collaborate; 1:1, group chats, and channels.
- Surveys: get feedback on what employees think and then act accordingly.
- News Feed: company wide announcements instead of individual chats that take too much time.
- Customizable: can be molded based on your company, location & employees.
- Employee directory: makes it easy to find co-workers to get in touch with immediately.
These are some game changers that can really make you and your employees forget the troubles of working at a distance.
The 13 Best Company Intranet Apps of 2023
Best for: all-in-one intranet app for remote teams to easily use.
Platforms: (Web, iOS, Android)
Connecteam is an all-in-one employee management solution. It is a mobile-first (but available on desktop also) intranet app that caters to managers of frontline workers, field workers, or those looking to embrace remote work. With everything centralized in one place, it’s easy to find what you’re looking for. Hash over what you’ve found, ask more questions, or talk about simply anything with co-workers as 1:1, as a group, or even through channels. Through the employee directory, you’ll never be more than a click away from giving someone a call or sending a message.
If you’re looking to find more information about past course training, company policy, or other company details, just go into the knowledge center where files and folders are categorized to your liking. Everything is kept secure and accessible to those you so choose.
Based on groupings (teams of individuals, grouped together based on characteristics such as job title), you can grant access to different files and documents. At times, it’s better to bring your entire company up to speed, instead of just a group. If you want to do so, you can use the news feed that will bring everyone up to date in seconds. Post about company events, reminders, shoutouts, and even polls. Restrict who can make these company wide announcements, and simply allow everyone else to reply and ‘Like’ comments as they please.
When you’re looking for feedback, conduct surveys with the option to make them anonymous. With this and any other tool, you can know exactly who has or has not seen or read a post, or completed a task; you will gain real-time data on just how much engagement you’re getting from your employees. Based on this insight, work on your communication and your ability to work as a team, to be better work efficiency in the future.
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Never miss a beat with Connecteam’s All-In-One Intranet App!
It’s mobile-first for your on-the-go needs.
Best for: the number of varying cloud-based platforms it integrates with.
Platforms: Cloud, SaaS, Web-Based, Android and iOS)
Simpplr’s intranet app primarily focuses on the usability experience. Each user has a personalized dashboard, a profile page that can be updated whenever needed, and a newsfeed page with highlights based on the user’s location. Simpplr connects with Google and Office365 to organize and filter company information. Sites within the intranet app can be set as public or private. You can manage the platform, or you can also assign other team leads as administrators; it doesn’t need to be anyone IT specific.
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Best for: intranet software that is oriented to project management.
Platforms: (Cloud, SaaS, Web-Based, Desktop & Mobile Android, iOS)
Talkspirit is an intranet app geared for project based teams. Project managers can build checklists, assign tasks, and see the progress of work in real-time. You can use Word, Excel, and Powerpoint to simultaneously work on projects with fellow colleagues. All data files are secured on a drive, and can be shared at any point in time. For larger companies or teams within a company, admins can build groups based on sharing characteristics (location, expertise, department, etc) to form groups that are more specific to designated projects for optimal efficiency.
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Best for: governmental organizations looking for secure portals that affiliates can access.
Platforms: (Cloud, SaaS, Web-Based, Desktop & Mobile Android, iOS)
Glasscube is popular among governmental organizations but also used by many businesses both large and small. It is trusted by governmental councils because it stores information outside a firewall to create personal and customized portals. You can create, save, and share any form of content to both individuals or groups of individuals. Users can use the communication tool to leave a comment, or like and reply to a different post, for well-rounded engagement and collaboration.
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Best for: flexibility with customization and branding on this intranet app.
Platforms: (Cloud, SaaS, Web-Based, Desktop & Mobile Android, iOS)
Staffbase is a fully customizable intranet app. Staffbase focuses on management through various communication outlets. This is a platform that can be used on mobile, desktop, through email, and more. To publish updates you can choose from pre-made templates that are designed based on your customized branding choices. These templates are compact, so that all possible information can fit in a single page view while also reducing the number of intranet pages you’re posting. These updates can be made public as soon as you’re finished, or you can also choose to schedule it for a later date. With automated reminders, you’ll be alerted when pages are outdated and need more relevant information.
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Best for: being a white-labeled intranet app.
Platforms: (Cloud, SaaS, Web-Based, Desktop & Mobile Android, iOS)
Clinked is a white-labeled intranet app for businesses. White-labeled means that you can completely brand your intranet portal, to the point that it looks like your organization is the original owner and designer of the platform. This ability to stay on brand is great for any client-facing teams that would like to make their brand stand out. Just like any other intranet application, this is a software system that makes it easy to collaborate on anything from tasks to projects to file sharing. You can message one another in seconds with chats, an @mention feature, and send notification regarding updates.
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Best for: content organization that is easy to view and find.
Platforms: (Cloud, SaaS, Web-Based, Desktop & Mobile Android, iOS)
ThoughtFarmer is an intranet app that works both on the mobile and on the desktop. Notifications from this intranet app keeps everyone engaged through consistent notifications; when on the desktop, these will even pop-up while you’re surfing other browsers. The content that you can post on ThoughtFarmer is unlimited; any image, video, file, or plain old text is acceptable. Content is organized into files and folders. They can be duplicated and also previewed for a quick look before going through the hassle of downloading them. This is a super secure platform, where content can even be restricted to certain users within the organization itself.
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Best for: its commitment to ADA and WCAG compliance.
Platforms: (Cloud, SaaS, Web-Based)
There is no need for a background in coding to build your ideal intranet app with ShortPoint. ShortPoint integrates seamlessly with Microsoft SharePoint, Teams, and Office 365. However, if you prefer to build it from a premade template you can peruse through a bank of them in the premium designs. Everything is drag and drop, and can be built or modified in real-time. ShortPoint is most known for its compliance with ADA standards and WCAG. Although ShortPoint makes the process of building an intranet portal super easy and user-friendly, it doesn’t focus much on the actual functions of an intranet. It’s more about design than anything else, and depends on integration with SharePoint to get everything else for the intranet portal tools squared away.
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Best for: maximizes collaborative tools to increase employee engagement.
Platforms: (Cloud, SaaS, Web-Based, Mobil- iOS & Android)
Workvivo focuses its intranet app on the communication tools. This application is designed to foster an environment where people can speak freely, be heard, and collaborate; this is even possible through group voting and feedback forms. Everything on the platform is found in one place and doesn’t require an IT specialist to get it running. Users can personalize their own activity feed and their native language. Workvivo integrates with other platforms your employees rely on, including Slack and MS Teams.
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Best for: advanced search tool to filter through information on the intranet app.
Platforms: (Cloud, SaaS, Web-Based)
MyHub intranet app uses tools to better manage time not only for yourself, but also to coordinate schedules with co-workers. You can file share secure documents or you can make company wide announcements on the newsfeed. On top of the news feed, there is an activity wall which is designed to give a social media feel for a more modern vibe. Blogs can be posted by leadership roles and can be written by employees too; it’s a platform for everyone to write on. With all of this information, you can get lost, so with a smart search tool you can find exactly what you need in a second.
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Best for: its multi-authentication factor for secure data.
Platforms: (Cloud, SaaS, Web-Based, Desktop & Mobile Android, iOS)
Blink is an intranet app that uses collaboration tools to fill the distance of working as a frontline employee. For this reason, Blink is designed to work best on the mobile phone, but it is still usable on other devices such as a desktop. Conversations can take place in the form of a quick comment on someone’s post on the news feed, or it can be done in private as a 1:1 or through group chats. Messages that are most important, can be pinned on the top of the news feed, for everyone to see and find quickly. Blink acts as an alternative universe where you can be signed-in and still access external apps within the platform. Everything is secure this way, and is guaranteed with a “multi-factor authentication”.
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Best for: the ability to have two news feeds; one for personal and another company wide.
Platforms: (Cloud, SaaS, Web-Based, Desktop & Mobile Android, iOS)
Honey is an intranet app system that has many functions best for international companies. For offices that are in separate locations, you can have both a personal and company wide feed. While one is catered towards your personal filters, interests, and set location, the company set feed will provide you with the updates that are about everything large and small. Information is grouped so that it is easy to scan and find what you are looking for. You can communicate with anyone in the company, whether it’s the guy right next to your desk or the CEO; everyone is one chat away from a conversation.
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Best for: intuitive interface because facebook is a social network most know how to use.
Platforms: (Cloud, SaaS, Web-Based, Desktop & Mobile Android, iOS)
Although Meta is most known for its previous name for the Social Media network called Facebook, it also has a business side to it. Workplace by Meta is another intranet app tool, that although has an interface that feels familiar like Facebook, it is meant to bring more connectivity in business conversation. There is a knowledge library where you can create and share content that is easy to find even while on the go. When your company is hosting an event, you can invite others to learn more about it and remind them of the details. For feedback and more internal communication, you can post anonymous polls, surveys, or simply chat over video or messaging.
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Compare the Best Company Intranet Apps:
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Pricing (for 50 users)
Starts at $39/mo for 50 users
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Only bills annually. Starts at $2,998/yearly
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What is an intranet app?
An intranet app is characterized as a software service that provides a private network to each individual organization. Through these secure portals, you can feel free to send sensitive information, share private knowledge, and communicate, without any outside visitors getting in.
Modern intranet apps today, will also include an outlet to post updates and company activities on a news feed, where others can comment, like, and reply to shared posts. As an additional feature, an employee directory is also quite common within intranet apps. They are essentially a phone book of personal profiles that anyone can access and use to communicate with one another.
How do intranet apps work?
The mechanics behind how an intranet app works is much less important, than knowing how it functions as you begin to use it.
Once you’ve picked a company intranet software application, you’re ready to install and share with your co-workers. To invite employees, or any other internal stakeholders you wish to bring onto your private network, you will sign-up each individual’s contact information (phone number, email address, etc.) so that once they click on the link you’ve sent them, they have direct access to your organization’s hub.
Before you and your employees really dig-in to using the app, you can customize the settings to fit your brand, and your work style. Set-up groups for organized team chats, employees can fill in their contact information and personal bio to personalize their profiles, and categorize files into folders or subfolders to create an easy-to-use knowledge base.
Once this is all laid out, employees can access this all, at their own convenience. If you’d like to direct certain information to specific employees, send notifications to those chosen people, and if you’d like to make a company wide announcement, simply post on the news feed, and wait to see everyone’s responses with likes, comments, and replies!
An intranet app works as a swinging door, where you and employees can send information back and forth, collaborate on it, and grow on ideas to bring more growth to your company!
Why should I use an intranet app?
Using an intranet app in this day in age is more of a necessity than anything else. Intranet apps are a way for you and your employees to stay connected whether you’re across state lines or on the other side of the globe. The primary benefit of an intranet app is the ability to keep an organization unified, no matter the distance, however, there is more to it:
- Collaboration: brainstorm new ideas together, and gain insights and feedback in return.
- Increased productivity: speedy project turnaround with quick file sharing that’s easy to find.
- Scalable: go local, national, or global; you can work with any number of team members, from anywhere.
- Saves time: no more unnecessary back and forth emails, calls, or redundant meetings.
- Better organization: one central location for all information, that is easy to find.
How much do company intranet apps cost?
Company intranet apps range from $200 a month to even sometimes $600 a month. For just 50 users, this can be a lot, especially when you’re thinking about future growth.
Intranet apps can be costly, but they don’t necessarily have to be. Connecteam is an all-in-one solution that costs just $29 a month. This is a fixed cost for 50 users, and as you grow, you can be sure it stays affordable. Not only is it priced fairly, but it’s also jam-packed with features. What you pay for, you receive in return.
Moving forward, you should pick a solution that works best for you, but when in doubt it’s always best to know that if you’re paying for something, you’re not overpaying.
FAQs
- How can an intranet impact a company’s success?
Intranet apps provide organizational clarity for employees. It speeds up the workflow of absolutely everything from sending documents, collaborating over projects, communicating with key players, giving feedback, and making company-wide announcements. For example, instead of catching each employee up to date individually, you can spread the message to ‘x’ number of employees, at once. This level of efficiency, and seamless communication brings immense amounts of time back into your lap for more productivity that can better your bottom line.
- What’s the difference between intranet and internet?
The difference between an intranet and the internet is that while one operates on a private network, the other can be accessed by anyone in the public. Intranet is private so that you can work with your colleagues from afar, and still ensure information is kept secure. If you were to approach file sharing and communication over the internet you would be susceptible to leaked information and untrustworthy 3rd party players.
The Final Say On Company Intranet Apps
It’s clear what the advantages are when it comes to using an intranet app. As mentioned above, streamlined communication, better productivity and working relationships, streamlined workflows, massive savings on time, higher employee engagement, and the list could go on. You get the picture! Now that we have provided you with 9 intranet app solutions to improve your company’s internal communication it’s time to decide which is the best fit for your company’s needs. If you have many users, then it may be more beneficial to go with an intranet app that doesn’t charge per user. Download any of the 9 intranet app solutions we listed above to better the internal communication within your organization and with your remote workers.
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