What Should Be Included in an Offer Letter?

The offer letter should outline the expectations and benefits of the job and provide explicit details about compensation. Ideally, it provides the candidate with all the information they need to make an informed decision about whether to accept the job or not. A standard offer letter generally should include:

• Job details, including job title, supervisor name, supervisor title, start date, work location, full or part time (and expected number of hours per week), and whether it’s exempt or nonexempt. You could include a full job description as an attachment for their review;
• Contingencies such as passing a drug screening and background check prior to the start date;
• Compensation, including base pay rate, pay periods, and any bonuses or commissions they are eligible for;
• A brief overview of benefits and a timeline of when they become effective. You can include an attachment with additional details, including coverage and costs;
• A statement that this is at-will employment (unless it’s not); and

Instructions on how to accept the offer and any applicable deadlines.

Original content by the HR Support Center. This information is provided with the understanding that Payroll Partners is not rendering legal, human resources, or other professional advice or service. Professional advice on specific issues should be sought from a lawyer, HR consultant or other professional.